Fee reminders and attendance still done by hand?

Walk into any coaching centre in the evening. You will see one person at the desk with a register and a phone.

They are marking attendance. They are calling parents for fees. They are sending the timetable on WhatsApp. They are telling a parent that the child did not come today.

This is important work. Parents like it when the centre keeps them informed.

But it should not need one full person for the full day. And when that person is on leave nothing happens.

A simple app can do this work.

The teacher gets time to teach. The parent gets updates on time. The owner knows who has paid and who has not without opening three registers.

What the app does

1. Marks attendance in one tap. The teacher marks it on the phone in the class itself.
2. Sends fee reminders on time. A polite message a few days before the due date.
3. Shares the timetable. When a class is changed all parents get the message together.
4. Tells parents when the child is absent. The message goes the same day.

Mistakes to avoid

• Sending too many messages. Parents will mute the number
• Sending fee reminders in a rude tone
• Putting every student's marks in a common group
• Forgetting parents who do not use apps. Keep SMS or a call for them

Parents choose a coaching centre for good teaching. They stay because of good communication.

When a parent gets a message that the child was absent today they feel the centre cares. That feeling brings the younger brother or sister to the same centre.

What to do in the next 7 days

• Day 1: See how much time your staff spends on attendance and fee calls in one day.
• Day 2: Make a clean list of students with the parents' numbers.
• Day 3: Write the messages you want parents to get. Keep them polite and short.
• Day 4 to 7: Start with one batch. When it runs well add the others.

We build this for coaching centres and schools. Message us on WhatsApp

How do you tell parents when a child is absent? Call, message or not at all? Tell us.