School Admin ERP
WebPrincipal, office and accounts
- Admissions, students and staff in one place
- Fees, receipts, concessions and accounts
- Exams, report cards and certificates
- UDISE+ and board exports checked before you send
Our school ERP· KVai
VidyaOne: the school ERP where AI does the repeat work
11 apps in one login for the office, the principal, teachers, parents, students, the gate and the school bus. Attendance, fees, exams and notices in Hindi. Your staff only check and approve.
KVai notebook
In one login
- Admissions and students
- Attendance by voice
- Fees by UPI with receipts
- Exams and report cards
- Staff and payroll
- Parents on WhatsApp
11 apps. 38 modules. 30 AI tasks.
VidyaOne
School ERP by KVai
One school. One app. AI does the repeat work.
Everything a school runs on, in one login. Admissions, attendance, fees, exams, staff and parents. AI does the repeat work like attendance by voice, fee reminders and report card remarks. The school staff only check and approve.
- apps
- 11
- apps
- modules
- 38
- modules
- AI tasks
- 30
- AI tasks
School Admin ERP
WebPrincipal, office and accounts
- Admissions, students and staff in one place
- Fees, receipts, concessions and accounts
- Exams, report cards and certificates
- UDISE+ and board exports checked before you send
For the management
For teachers
For parents and students
Bus and website
Behind it all
11 apps, one login
An app for everyone in the school
The office, the principal, teachers, parents, students, the gate and the school bus. Each one gets the screen made for their work.
For the management
Run the school from one screen
Principal App
Android and iPhoneOwner and principal
- 8 am brief: attendance, fees and staff on leave
- One tap approvals for TC, leave and concessions
- Alerts for students who may drop out
- Ask in plain words and get a chart
Gate and Reception Kiosk
TabletGuard and front office
- Visitor entry with photo and phone OTP
- Gate pass with parent approval
- QR or face scan marks arrival
- Parents alerted when a child leaves early
For teachers
On the phone in class. On a laptop at home.
Teacher App
Android and iPhoneEvery teacher
- Attendance in 3 taps or by voice
- Homework and worksheets drafted by AI
- Marks read from a photo of the award sheet
- Works offline. Syncs later.
Teacher Portal
WebTeachers on a laptop
- Marks entry with a check for numbers that look wrong
- Homework, lesson plans and the syllabus tracker
- Timetable and substitute periods
- Add it to the home screen like an app
For parents and students
An app, a web page or plain WhatsApp. The parent picks.
Parent and Student App
Android and iPhoneParents and students
- Attendance alert the same morning
- Pay fees by UPI and get the receipt
- Homework, timetable, tests and results
- Live school bus location
Parent Portal
WebParents who do not want the app
- Attendance, fees, homework and notices
- Pay fees by UPI from any phone or laptop
- Book a PTM slot
- Hindi or English, nothing to install
VidyaOne on WhatsApp
WhatsAppParents, no install needed
- Absence alert at 9:30 am
- "Fees kitni baaki hai?" answered with a UPI link
- Receipts and notices on WhatsApp
- Voice notes in Hindi for every notice
Bus and website
The school bus and the school's own website
Driver App
AndroidBus drivers and attendants
- Route and stops for each trip
- Tap when each child boards or gets off
- Live location shared with parents
- SOS button for emergencies
School Website
WebParents and the public
- The school's own website
- Online admission form and enquiries
- Certificate check by QR code
- Updates itself from the admin ERP
Behind it all
How KVai runs and looks after every school
KVai Control Panel
WebThe KVai team
- Turn each app on or off for a school
- Daily backup and health checks
- Plans, billing and support
- Each school's monthly AI budget
30 jobs AI does
The repeat work, done for the staff
Every task below runs inside VidyaOne. The school picks how much each one does on its own.
- Admission#1
Reads Aadhaar, birth certificate and old TC from a photo and fills the form.
L2 - Admission#2
Scores each enquiry, sends follow-ups and tells the counsellor whom to call today.
L3 - Attendance#3
Teacher speaks: "7B, all present except Rahul and Sana". Attendance is marked.
L3 - Attendance#4
Face or QR scan at the gate marks arrival.
L4 - Attendance#5
Absence alert to the parent in their language on WhatsApp.
L4 - Attendance#6
Flags a student absent 3 days in a row or every Monday.
L1 - Timetable#7
Builds the full timetable from teacher load, rooms and rules.
L2 - Timetable#8
Teacher on leave: picks a free teacher of the same subject and tells both.
L3 - Classwork#9
Teacher types one line. AI writes the full homework with a worksheet.
L2 - Classwork#10
Copy check: reads a notebook photo and marks done, not done or wrong. Teacher confirms.
L2 - Classwork#11
Weekly lesson plan mapped to the board syllabus and the days left.
L2 - Exams#12
Question paper from a blueprint: chapters, marks and difficulty, with the answer key.
L2 - Exams#13
Marks entered from a photo of the award sheet or OMR.
L3 - Exams#14
Finds marks that look wrong: 95 in one subject and 12 in the next.
L1 - Exams#15
Writes a report card remark for each student from marks, attendance and behaviour.
L2 - Fees#16
Finds who usually pays late and reminds them earlier, at the time they usually pay.
L3 - Fees#17
Matches bank and UPI statement lines to students and issues receipts.
L3 - Fees#18
Parent asks on WhatsApp "fees kitni baaki hai?" and gets the amount with a pay link.
L4 - Accounts#19
Reads a bill photo, fills the expense entry and picks the head.
L2 - Accounts#20
Flags odd entries: a duplicate bill or a receipt cancelled after cash was taken.
L1 - Accounts#21
Salary built from attendance, leave and deductions.
L3 - Office#22
Writes the notice, puts it in Hindi and the regional language and makes a voice note.
L2 - Office#23
Parent asks for a bonafide or TC. The draft is made. The principal signs with a tap.
L3 - Office#24
Checks data before a UDISE+ or board export and lists what is missing.
L1 - Campus#25
Best bus routes and stops from student addresses. Live arrival time for parents.
L2 / L4 - Campus#26
Spots low stock in the library and store. Drafts the purchase order.
L2 - Principal#27
Joins attendance, marks, fees and behaviour into one risk flag per student.
L1 - Principal#28
Morning brief at 8 am: attendance, fees, staff on leave and 3 things to decide.
L4 - Principal#29
Ask anything: "Class 9 ka maths result pichhle saal se kaisa hai?" The answer comes with a chart.
L1 - Principal#30
Rule builder: the school makes its own "when this happens, do that" without code.
L3 / L4
You stay in charge
The school decides how much AI does
Every AI task runs at one of four levels. The school picks the level for each task.
L1
Suggest
AI shows an insight. Nothing changes.
For example: 12 students may miss the fee date
L2
Draft
AI prepares it. A person edits and sends.
For example: Remarks drafted for 40 students
L3
Approve
AI prepares it and waits. One tap sends.
For example: Substitute plan for tomorrow
L4
Auto
Runs by itself. Logged. Can be undone.
For example: Absence alert at 9:30 am
How one AI task runs
- 1
Something happens
Attendance saved, a fee falls due or a leave is approved.
- 2
Simple rules first
Plain rules run here. No AI cost.
- 3
AI only when needed
Only for language, photos or judgement.
- 4
Waits for a person
Draft and Approve tasks wait for one tap.
- 5
Action
WhatsApp, SMS, app alert, PDF or a saved record.
- 6
Written in the log
Who approved it, what was sent and an undo button.
38 modules
Everything a school runs on
From the admission form to the TC. In 8 groups.
Students
5- 01Admissions and enquiries
- 02Student profiles
- 03ID cards
- 04Health records
- 05APAAR ID and RTE quota
Classroom
6- 06Attendance
- 07Timetable and substitutes
- 08Homework
- 09Lesson plans and syllabus
- 10Copy check
- 11Pre-primary daily care
Exams
5- 12Exam datesheet
- 13Question paper builder
- 14Online tests
- 15Marks from a photo
- 16Report cards
Fees and accounts
5- 17Fee collection and receipts
- 18UPI and bank auto-match
- 19Concessions
- 20Accounts and expenses
- 21Fee reminders
Staff
3- 22Staff records
- 23Staff attendance and leave
- 24Payroll
Communication
5- 25Notices in any language
- 26WhatsApp bot
- 27Parent-teacher chat
- 28PTM booking
- 29Surveys and feedback
Campus
6- 30Transport and live bus
- 31Gate pass
- 32Visitors
- 33Library
- 34Hostel
- 35Inventory and assets
Documents
3- 36Certificates: TC and bonafide
- 37QR certificate check
- 38UDISE+ and board exports
Made for Indian schools
Hindi, UPI, WhatsApp and UDISE+ from day one
1
Hindi and the regional language
Notices and alerts go out in the parent's language. A Hindi voice note goes with every notice.
2
UPI fees with receipts
Parents pay by UPI. Bank and UPI lines are matched to the right student and the receipt goes out.
3
WhatsApp, two-way
Parents ask on WhatsApp and get the answer. Nothing to install.
4
UDISE+, APAAR and RTE
The fields are already there. Data is checked before an export.
5
Works on a weak network
Attendance and marks work offline and sync later.
6
Pre-primary daily care
A daily care record for nursery and KG classes.
7
Consent under the DPDP Act
Parent consent for photo, face and WhatsApp is recorded.
8
Set up for you
Hosting, app publishing and staff training are done by KVai.
Our rules for AI and children's data
- A person approves anything that touches marks, money or parents.
- AI never decides admission, pass or fail, discipline or a concession.
- Every AI action is logged with who approved it.
- Every auto action can be undone.
- Children's data stays in India. It is never used to train an AI model.
- Parent consent is recorded for photo, face and WhatsApp.
- AI reads only that school's data. It sees only what the person asking is allowed to see.
- Each school has a monthly AI budget. It shows on the dashboard.
Good to know
VidyaOne: your questions
VidyaOne is a school ERP made by KVai Solutions. It puts admissions, attendance, fees, exams, staff, transport and parents in one login, with 11 apps for the school, teachers, parents, students and drivers. AI does the repeat work and the school staff only check and approve.
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